From a Folder of Receipts to a Finished VAT Return
VAT recovery is the kind of finance work that eats an afternoon: open every receipt, read the numbers off crumpled photos and scanned PDFs, decide what's recoverable, and total it up without slipping a decimal. In this use case we handed the whole job to Eigent — running GLM-5.2 on Nebius Token Factory — and asked for two deliverables the finance team can actually use: a structured XLSX and a shareable HTML report.
The rule we cared about most: do not guess any uncertain information. Anything the model couldn't read with confidence had to be flagged for a human, not invented.
Point Eigent at the Model — Nebius Token Factory
The demo starts in the model settings:
- Go to Home → Agents → Models → Nebius Token Factory.
- Enter your API key, then refresh the model list.
- Pick the model to run the task on — for this demo we selected GLM-5.2.
Nebius Token Factory serves the model behind Eigent's harness, so the exact same workflow runs on whichever model you select.
The Prompt
Back on the home page, we entered the task and attached the receipt and invoice files:
Please process all receipts and invoices in the "VAT" folder, including photos, scanned PDFs, and digital invoices.
The final output should include only two files:
vat_return.xlsx — one row per receipt or invoice; list all extracted fields; show whether each item is eligible for VAT recovery; show the recoverable VAT amount for each eligible item; include the exclusion reason for non-recoverable items; clearly flag items that require manual review; and include a summary sheet showing the total recoverable VAT amount.
vat_return.html — a self-contained HTML file that can be opened directly and shared with the accounting team, showing all VAT recovery items, the recoverable VAT amount for each, excluded items and the reasons for exclusion, items requiring manual review, and the total recoverable VAT amount.
Do not guess any uncertain information.
Read Every File
Eigent starts by reading all of the uploaded files — mixing photos, scanned PDFs, and digital invoices in the same pass. No manual re-typing, no per-format handling from the user.
Extract the Key Data
From each document it pulls out the fields that matter for a VAT return: supplier, date, net amount, VAT amount, VAT rate, and totals. Every row is one source document, so the output stays auditable back to the original receipt.
Decide VAT Eligibility
This is the judgment step. For every receipt and invoice, Eigent determines whether the item is eligible for VAT recovery, records the recoverable amount where it is, and writes an exclusion reason where it isn't. Anything it can't read with confidence is flagged for manual review rather than guessed — exactly as instructed.
Two Finished Deliverables
Finally, Eigent produces the two finance-operation documents:
vat_return.xlsx— a structured workbook with one row per document, all extracted fields, an eligibility flag, recoverable VAT per item, exclusion reasons, manual-review flags, and a summary sheet carrying the total recoverable VAT.vat_return.html— a self-contained, interactive report that opens in any browser: recoverable items and amounts, excluded items with reasons, items needing review, and the headline total recoverable VAT — ready to send straight to the accounting team.
The Result
The final output is clean, clearly structured, and ready for the finance team to use. The XLSX is the auditable working file; the HTML is the shareable summary. Because uncertain items are flagged instead of guessed, a reviewer knows exactly where to spend their attention — and can trust everything that wasn't flagged.
Run It Yourself
- Put all your receipts and invoices — photos, scans, and digital files — into one folder.
- In Eigent, go to Agents → Models → Nebius Token Factory, add your API key, refresh, and select a model (we used GLM-5.2).
- Paste the prompt above, attach the folder, and send.
- Open
vat_return.xlsxfor the working file andvat_return.htmlto share with accounting.
What to Try Next
Add a currency column and convert every recoverable amount into your reporting currency using the invoice-date exchange rate.
Split the summary sheet by VAT rate (standard / reduced / zero) so the totals map directly onto the boxes of your VAT return form.
Generate a second tab listing only the manual-review items, with the specific field that was unreadable, so a human can clear them in one pass.
Tips for Better Results
- Keep it to two outputs. Asking for exactly
vat_return.xlsxandvat_return.htmlkeeps the deliverables clean and predictable instead of a scatter of intermediate files. - Forbid guessing explicitly. "Do not guess any uncertain information" turns ambiguity into a manual-review flag — which is what makes the result trustworthy for finance.
- Demand an exclusion reason per item. Requiring a reason for every non-recoverable line makes the report auditable, not just a number.
- Separate the working file from the shareable one. The XLSX stays editable and auditable; the self-contained HTML is what you actually hand to the accounting team.
